Introduction
The University of Glasgow’s UKVI Sponsor Licence, and our ability to sponsor international students, are dependent on accurate and timely attendance monitoring.
To ensure on-going compliance the University has introduced new practices, especially in the areas of student engagement monitoring. Changing our processes greatly influences a broader, future ambition to ensure we provide data-informed processes that can boost student well-being, success, and engagement across individual students and the wider community.
As we move through a phased adoption, and to ensure we are not left with any gaps, it is essential to note for:
UG/PGT (teaching events) - Schools continue to carry out their current engagement monitoring arrangements in addition to new processes until further notice.
PGR/PGT (dissertation/project) - Supervisors need to adopt a new UofG HelpDesk Engagement form which replaces all other local forms for recording engagements with PGR students and PGT students during the dissertation/project period.
Key information (updated 17 February 2025)
Support Resources for Colleagues
- Frequently Asked Questions (updated 18 February 2025)
- Engagement Form Guidance for Colleagues (downloadable PDF file)
- Student Engagement Monitoring Staff Poster (new)
- Historical Engagement Monitoring Cascade Packs (internal access only)
- UKVI Student Escalation Email Template (internal access only)
Colleague Briefing Sessions
Online briefing sessions will run from January 2025 to keep colleagues up-to-date with the implementation of new processes for student visa attendance monitoring. Attendance is highly recommended to ensure colleagues feel confident with changes and are aware of any actions they need to consider.
Regular updates will continue throughout Semester 2 as new processes are embedded within Schools.
Briefing session dates and times
Engagement Monitoring Cascade Pack - 17th & 19th February (downloadable)
APEX Engagement Dashboard
The APEX Dashboard is a platform designed to centralise UKVI student information in one consolidated place.
Once introduced, it will include:
- comprehensive engagement feeds
- targeted dashboard
- auditable records
More information will be made available shortly.
Support Resources for Students
Colleagues should direct student enquiries to available resources
- Guidance including FAQs for students
- Downloadable UKVI SafeZone app poster
- UKVI Check in flyer for students