SHW mentorship schemes
Privacy notice (for mentees)
To be retained by the data subject
Your personal data
The University of Glasgow will be what’s known as the "Data Controller" of your personal data processed in relation to being paired with a mentor as part of the School of Health and Wellbeing (SHW) mentorship scheme. This privacy notice will explain how University of Glasgow will process your personal data.
Why we need it
We are collecting your basic personal data such as your name; gender; job title; job family and grade; SHW unit; work email and phone number; your mentorship preferences in order to assist the SHW admin team to fulfil the matching process.
We will only collect data that we need in order to provide and oversee this service to you.
Legal basis for processing your data
We must have a legal basis for processing all personal data. In this instance, the legal basis is: "Consent"
What we do with it and who we share it with
All the personal data you submit is processed and accessible by the SHW admin team at University of Glasgow in the United Kingdom.
All information collected will be kept confidentially in a secure J drive location which is only accessible by the SHW admin team
You will be asked if you consent to your information (as detailed above) being provided to your proposed mentor only once you have advised that you are happy with any proposed pairing. If you do not consent to this information being shared you will not be excluded from being paired with a mentor.
How long do we keep it for?
Your data will be retained by the university for as long as we require it to oversee your mentorship, or when you request that we cease processing it. Data will then be securely deleted.
What are your rights?*
Under data protection laws individuals have certain rights: to request access to, copies of and rectification or erasure of personal data and to object to processing. In addition, you may have the right to restrict the processing of the personal data and to data portability.
*Please note that the ability to exercise these rights will vary and depend on the legal basis on which the processing is being carried out.
You can request access to the information we process about you at any time. If at any point you believe that the information we process relating to you is incorrect, you can request to see this information and may in some instances request to have it restricted, corrected or, erased. You may also have the right to object to the processing of data and the right to data portability.
If you wish to exercise any of these rights, please contact dp@gla.ac.uk.
Complaints
If you wish to raise a complaint on how we have handled your personal data, you can contact the University Data Protection Officer who will investigate the matter. Our Data Protection Officer can be contacted at dataprotectionofficer@glasgow.ac.uk.
If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO) https://ico.org.uk/
Contact details
If you have any questions relating to this consent form or the way we are planning to use your information please contact shwadmin@glasgow.ac.uk.
