PGR & Students Expenses Procedure
- Your travel grant application must be approved by eng-pgr-enquiries@glasgow.ac.uk before undertaking any trip if you are using your PGR School funds. If you are using alternative funds, you need to get the budget holder's direct approval.
- Once your travel grant has been approved you will receive a confirmatory email. Please attach this to your expenses reclaim merged PDF file.
- Expense claims submitted without supporting receipts will be rejected.
- Expenses can be claimed as soon as you have an invoice or receipt showing the amount you have paid.
- Be sure that your expenses do not exceed the amount authorised.
- You may claim up to a maximum of £60 per day for subsistence when an overnight stay is involved and £20 per day for day trips. (Receipts must be provided in support of claims for subsistence costs).
- Only reasonable alcoholic drinks may only be claimed as part of a meal.
- The University is unable to meet the cost of partners/children who accompany you on the trip.
- For conference travel, you are allowed to claim for the official conference dinner, however the University will not pay for any optional excursions.
- Travel Insurance should be arranged by completing the online form located at the following link: https://www.gla.ac.uk/myglasgow/insurance/
This should be completed at least seven days prior to departure. - Please note that any private insurance that you arrange cannot be reimbursed.
- Expense claims must be made within three months of the expense being incurred. Expense claims out-with the time limit will be rejected.
All expenses related forms + receipts should be emailed to: Cose-fintranshub1@glasgow.ac.uk
Further information can be found here: