Message to Academic Staff involved in Un-roomed Events
Un-Roomed Events
We are working together to room as many events for the AY23/24 session by adopting a ‘minimal change’ approach to the timetable, to ensure we can fit all teaching on campus.
The next step in the AY23/24 timetabling process will be the resolution of Un-Roomed Events running from the 5th of June to the 10th of July. All un-roomed events will be split into two categories, Large & Time Critical Events which will be managed by SMTT and All Other Un-Roomed Events, the resolution of these events will be led by your local Timetabler who will require your input on the suitability of potential solutions.
You will be required to provide your input on potential options to resolve the event which supports and enables teaching and learning as much as possible. We recognise that June is a challenging period, however, your commitment and support during this window is critical in enabling us to consolidate the timetable for the next academic session.
To help support these efforts, your Dean of Learning & Teaching has identified escalation routes in the event we are unable to resolve rooming issues to help make any necessary academic decisions on teaching or resources needed.
Large Events & Time Critical Events (greater than 50 in size, events in the first 4 weeks of teaching)
- The resolution of these events will be led by SMTT who will suggest alternative options.
- Calls will be scheduled by SMTT to assist in this process, and they will reach out to you where your input in the resolution of an event is required.
- Your support in securing availability to take part in these calls where possible is crucial.
- SMTT will update the event in real time when a suitable option is agreed.
All Other Unroomed Events (less than 50 in size)
- The resolution of these events will be led by your local Timetabler who will require your input on the suitability of potential solutions.
- Your local Timetabler will schedule calls with you when your input is required. Your support in securing availability to take part in these calls where possible is crucial.
- In the first instance, resolution of these un-roomed events should be achieved using local space.
- If suitable local space is not available due to a change to the event (e.g., time/day), provision of a central room can be explored.
Please see your college and school specific information on the process below:
- College of Arts process
- College of Social Sciences process
- College of Medical, Veterinary & Life Sciences process
We will continue to seek solutions for any remaining un-roomed events from 11th of July however this will be in conjunction with the management of Change Requests.
Change Requests in June
Unfortunately, we will be unable to accept any other requests for changes until the Change Request period opens on the 11th of July, any before this date will be rejected. Further information will be circulated in due course to those involved in managing the Change Request process.
Support & Further Information
We recognise that June is a challenging period, however, your commitment and support during this window is critical in enabling us to consolidate the timetable for the next academic session.
We kindly ask that if you have any challenges, please raise this with your Dean of Learning & Teaching to allow for any appropriate contingency to be put in place.
If you have any questions, please visit our FAQs or contact the Timetabling Project Team at TimetablingProject@glasgow.ac.uk