Student visa holder attendance and engagement monitoring (during non-teaching, exams, and vacation periods)

We are updating how we record student visa holders' academic engagement, as Semester 2 ends and the exam/vacation period begins.

A reminder of key academic dates: Semester 2 teaching ends on 28 March, the Spring Vacation runs from 31 March to 18 April, and the revision/exam period runs from 21 April to 23 May. The new Academic Year will start on 22 September 2025. 

Undergraduate Student Visa Holders

 

  • Undergraduate student visa holders are not required to check-in via SafeZone app between 28 March and 21 September 2025.
  • Check-ins will resume from Semester 1 in the next academic year.
  • Undergraduate student visa holders should check-in via SafeZone app for all timetable events from 22 September 2025.

Please disregard if your circumstances/programme of study require you to be on campus after 28 March 2025.

For help or support regarding this, visit gla.ac.uk/attendance.

 

Postgraduate Research (PGR) Student Visa Holders

PGR student visa holders are reminded to continue recording their academic engagement as Semester 2 teaching ends and the exam/vacation period begins.

Postgraduate Research (PGR) Student Visa Holders

  • There are no changes.
  • PGR student visa holders should continue with their current monthly supervisor meetings and register their meetings via the UofG Engagement Form. Students can access the form by searching ‘engagement form’ in UofG Helpdesk.

 

For help or support regarding this, please visit gla.ac.uk/attendance.

Postgraduate Taught (PGT) Student Visa Holders

From 28 March 2025 until 21 September 2025 student engagement monitoring (check-ins) via the SafeZone app will be suspended. However, if they have scheduled exams, it is important to know that they are still expected to attend them which will reflect their academic engagement.

Postgraduate Teaching (PGT) Student Visa Holders (during dissertation/project)

  • From 28 March until 23 May 2025, they will not be required to check-in via the SafeZone app. Engagement will be recorded via the submission of any coursework and/or online exams in Moodle. 
  • From 23 May until 21 September 2025, PGT student visa holders should ensure they are meeting with their supervisor(s) every month and register their meeting via the UofG Helpdesk Engagement Form. Students can access the form by searching ‘engagement form’ in UofG Helpdesk.
  • Their supervisory meetings must be either all face-to-face or can be a mixture of face-to-face and online.

Please disregard if your circumstances/programme of study do not require you to be on campus.

PGT student visa holders who started in January 2025, will receive additional communications shortly.

For help or support regarding this, please visit gla.ac.uk/attendance.

Postgraduate Taught (PGT) Student Visa Holders with January 2025 start dates

Postgraduate Teaching (PGT) Student Visa Holders (with January 2025 start date)

If PGT student visa holders (with a January start date) have scheduled exams during April & May, it is important to know that they are still expected to attend them, as this will demonstrate their academic engagement.

Key information

  • During Teaching Events/Teaching Block
    • Please continue to check-in via the SafeZone app.

 

  • During Dissertation or Project Block
    • They no longer need to check-in their engagement via the SafeZone app, however, they should ensure they are meeting with their supervisor(s) every month and register their meeting via the UofG Helpdesk Engagement Form. Students can access the form by searching ‘engagement form’ in UofG Helpdesk.

 

For help or support regarding this, please visit gla.ac.uk/attendance.