Here is a short note of the topics and discussions at the last University Services Relocation Steering Group meeting which took place on Friday 23 January 2015.

The meeting was preceded with a tour of Level 6 for the Steering Group Members and all agreed that the new space looked amazing.  Gavin McCluskie was congratulated on the high standard of the fit out and thanked for all his work.  

• The draft Staff Handbook was shared with the Heads of Services for their comment.  An electronic copy would also be made available and this would routinely be reviewed and updated.

• Four additional fire wardens are required, as is a volunteer to fill the role of Area Fire Officer. Heads of Services would be contacted for this information and if anyone is interested in filling one of these roles, do please let your Head know.

• Car Parking - Q-Park have advised that any over runs (staff using the car park between 2359hrs on a Friday and 0000 hrs on a Monday) will be charged back to the University.  The Steering Group knows that there will sometimes be legitimate reasons for a car to be left in the car park over the weekend (perhaps for a work related event) and agreed that they would use discretion in passing on any charges.

• Members agreed to some additional expenditure to improve the working environment.  The priorities agreed were:

  1. Following a Fire Risk Assessment -  alterations to final exit doors and communications system
  2. Installation of the Vidyo Video Conferencing System
  3. Additional monitors/cables for Finance Office to make viewing scanned documents much easier
  4. Signage

To save on costs, Services would be encouraged to bring their own crockery etc with them.

• Members received a copy of the proposed room booking protocol for meeting/training rooms and Finance pods at Tay House.  It was agreed that it was too early to know just how each Service would use their individual meeting spaces and agreed that no formal policy should be implemented for the time being.  The new CTT internet based booking system would be piloted for the three meeting rooms located beside reception.  SDS would have priority on bookings for two of the meeting rooms and would be able to indicate well in advance when a room was required.  The third smaller meeting room would be available for all staff equally.  A formal space utilisation review would take place in approximately 6 months’ time to look at how each Service was using their space.

•  As staff moved, the Tay House webpages would be refined but would still be made available on the staff section of MyCampus for the time being.  An updated Travel and Transport and Parking document was now available and staff would receive a copy of this.

•  And finally, as we have nice newly painted walls at Tay House, could all staff note that they are discouraged from putting items up on them.  Noticeboards will be placed in each of the MFD areas for any information to be displayed. 

The next meeting is scheduled for 6 February at 1000 hours at Tay House.  If you have any queries on the above, do please speak to your Service Head or Move Lead. You can also email communications@glasgow.ac.uk

Kind regards

University Services Relocation Steering Group

 

First published: 2 February 2015

<< News updates