Registry

Publication of exam results on MyCampus

Heads of School are responsible for ensuring that examination results for their School are published  in MyCampus.  Results for each examination diet must be published by the relevant Results Deadline listed in our annual schedule of dates and deadlines.

Results are published on MyCampus using Grade Roster.  There are two methods of result publication in Grade Roster:

• Users can submit, check and publish their results manually, or
• Upload a spreadsheet of results.

All examination results must be  thoroughly checked to ensure that they are accurate before they published.   

Care should be taken when entering data into Grade Roster in order to minimise the risk of publishing incorrect results.  When using the upload method to publish results we recommend that Schools download relevant Grade Roster spreadsheets from MyCampus.   Extra precautions  must be taken when uploading speadsheets, especially if Schools choose to load results held on locally created spreadsheets where formulas have been used to calculate aggregated grades or data has been manipulated, for example, by sorting, as errors in the spreadsheet can result in large numbers of incorrect results being published.

All staff responsible for publishing examination results must complete Grade Roster training.   Schools should ensure that they have a large enough pool of trained staff to allow them to meet Results Deadlines and provide cover in the event of staff absence.     Please contact MyCampus Support Development and Infrastructure in order to request Grade Roster access and for information on scheduled training. 

If there is a specific reason that a result cannot be entered using the above method, for example in the case of a partial post, please fill in the ADD / REMOVE FORM form. Once all sections of the form are complete, email to the Exams Team.

In accordance with the No Detriment Policy, the GPA of reassessment results designated as 1st diet will be uncapped.

The GPA of reassessment results designated as 2nd diet will be capped as follows:

Undergraduate Reassessment Results

In accordance with the Code of Assessment undergraduate reassessment results  are  capped at Grade Point 9, rather than Grade D3.

Schools should publish the actual grades achieved by students but the GPA will be automatically capped at 9 by MyCampus. 

A flag in the curriculum screen will indicate where the result has been capped.   Students will see their grade on MyCampus but the GPA will be capped at 9 and the result will be flagged.

Exceptions

For the degrees of MBChB and BVMS undergraduate reassessment will continue to be capped at Grade D, rather than by grade point.

Results should be capped by the School/College prior to publication and capped grades  should be published on MyCampus.

Postgraduate Taught Reassessment Results

In accordance with the Code of Assessment postgraduate taught reassessment results are capped at Grade Point 12, rather than Grade C3.

Schools should publish the actual grades achieved by students but the GPA will be automatically capped at 12 by MyCampus.

A flag in the curriculum screen will indicate where the result has been capped. Students will see their grade on MyCampus but the GPA will be capped at 12 and the result will be flagged.

For students in the School of Engineering reassessment results are capped at Grade Point 9.

For more information about the Code of Assessment and the capping of resit results visit the Senate Office website.

Amendments to Exam Results

Once exam results have been published on Grade Roster no further changes should be made unless:

• an error has been detected or
• a deferred result '7' has to be overwritten with the actual result.

Result amendment procedures:

1. If a result has to be upgraded or a deferred result amended:

Please fill in the Exam Result Change form.  Print and sign the form and e-mail a scanned copy to the Exams Team.

2. If a result has to be downgraded:

Consider whether the published result might stand. If it is decided that a result must be downgraded please fill in the Exam Result Change form. Print and sign the form and email a scanned copy to the Exams Team along with a brief report  explaining what caused the error and what steps have been taken to stop it happening again.

On receipt of the Exam Result Change Form, Registry will contact the Clerk of Senate and seek approval to downgrade the result.  We  will also  send an email/letter  to the student(s) advising them  that the published result is under review.

Once Clerk of Senate approval has been granted, Registry will amend the examination result and a second e-mail/letter will be sent to the student(s) advising them of the  outcome of the review.

In cases where results have been upgraded or downgraded we recommend that the School also  contact the student(s) affected and with an explanation and apology for the error in the publication of their examination result.

Amendments to Final Year Qualification Results

The procedures to amend a final year qualification result are the same as amendments to exam results. It is important that amendments to final year qualification results are promptly actioned, as they usually affect students who are intending to graduate. Please use the Final Year Qualification Result Change Form .  Print and sign the form and e-mail a scanned copy to the Graduation Team.  As of 18 February 2021, it is no longer necessary to notify the Clerk of Senate of an amendment to an overall result. 

This process also applies if students have received an exit award and are returning to complete the original programme.