Information for All Suppliers of Goods and Services to the University of Glasgow

PROVIDING GOODS, SERVICES OR WORKS TO THE UNIVERSITY

The University of Glasgow Procurement Office role is to provide professional, qualified procurement expertise, advice and services; for all spend with external suppliers; in compliance with the Public Contract (Scotland) 2015 Regulations, the Procurement Reform Act 2014, the Procurement (Scotland) Regulation 2016 and any other EU Directives. We will procure all goods, services and works with high ethical standard and focussed on Environment, Labour and Human Rights, Ethics and Sustainable Procurement. https://www.gla.ac.uk/myglasgow/procurementoffice/sustainableprocurement/.

The University purchase circa £280m worth of goods, services and works from external providers each year. The University Court requires the institution to be fully compliant to EU rules and regulations and the Procurement policy. There is a requirement to deliver efficiency and effective and best value for money across all non-pay expenditure in accordance to agreed budgets, to ensure misappropriation of funds is eliminated.

Procurement policy is an integral part of the University's overall financial policy. Financial

policy is approved by University Court and set out in the Financial Handbook Section B 17 of

which contains the University policy on Procurement. The Procurement policy highlights the code of ethics required in all purchases inclusive of Purchase Orders, eProcurement or Purchasing Cards for the University such as,

• Effectiveness & Efficiency (value for money)
• Open, fair and transparent procedures
• Effective competition
• Sustainable procurement principles
• Bribery Act 2010
• Health & Safety at Work Act 1974
• Modern Slavery Act 2015
• Equality Act 2010 and Scottish Public Sector Equality Duty (PSED)
• General Data Protection Regulation (GDPR)
• Health and Safety at Work Act 1974
• Workforce Matters
• Social Values
• Supply Chain Code of Conduct

The Procurement Office is the central strategic procurement team, which supports the

University in achieving its objectives and strategic vision. The Procurement Office provide guidance and support to all Colleges for delegated purchasing authority for expenditure that is less than <£25k over 48 months.

The Public Contracts Scotland portal is used to advertise all tenders. Supplier must submit their tender return via the Public Contracts system, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected.  Further to this, any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Please always state the tender number in any communication you send. PLEASE NOTE: PLEASE LOOK AT THE PUBLIC CONTRACTS SCOTLAND PORTAL FOR CORRESPONDENCE AND TENDER CLARIFICATIONS. For tender opportunities see Public Contracts Scotland.

In line with the provision of the Disability Discrimination Act, should you require this information in an alternative format, please contact the Purchasing Office on 0141 330 4113.

https://www.gla.ac.uk/myglasgow/procurementoffice/