International visitor checklist
The checklist below is a sample which provides a helpful guideline to the considerations that should be made when organising a trip on the behalf of a short term visitor.
| Steps | Visiting for less than 4 weeks |
|---|---|
| 1. | Identify dates of visit and potential duration of stay. |
| 2. | Clarify the overall objective/purpose of the visit, and confirm with the visit co-ordinator. |
| 3. | Forward on visit brief to visit co-ordinator. |
| 4. | Complete online visitor registration form (covering accommodation, library, and IT services.) |
| 5. | Confirm the visitor’s start date and time with the initial point of contact in the University. |
| 6. | Ensure that the visitor has received appropriate documentation from the University e.g. copies of relevant policies, working permissions documents etc. prior to working date. |
| 7. | Arrange meeting rooms, catering, and schedule of the visitor. |
| 8. | Arrange meetings with key individuals. |
| 9. | Arrange a health and safety briefing (if appropriate). |
| 10. | Arrange meet and greet for visitor on arrival to the school. |
| 11. | Arrange for a tour of the University for the visitor. |
| 12. | Advise visitor of things to do locally. |
| 13. | Farewell and return of room keys, etc. |