The University's HR/Payroll system needs to be replaced, as it is elderly and is no longer being upgraded or improved by its supplier.  As we move towards the Windows 7 platform, the system needs to be replaced, so that we're still able to pay our staff.  A project team was established two years ago and has been working to source, procure, design and implement the very best system for a modern University.

Our new system will give staff better service by providing increased employee self-service: 24/7 online access to personal information, including payslips, expenses submissions, annual leave requests, timesheets and booking for training.

There will be better data quality for managers, and improved scope of management reporting through a ‘manager’s dashboard’, eg absence reporting. Many areas of performance and development review will be available online to authorised users, as will a new flexible budgeting tool.

Streamlined HR and Payroll processes will deliver a better, more efficient, service across the University.

User acceptance testing has provided a preview of the system, and the staff involved have warmly welcomed the new improved functionality. Training will take place between July and September, but will be ongoing over the next year. 

Managers and staff will start using the online system at the beginning of September, though the existing payroll system will be run in parallel for September and October 2011 to ensure a smooth transition.  The switch off of the current system is scheduled for the end of October.

There will be more detailed communication with all staff over the summer, as we prepare for the full implementation of the new HRP system.

---

First published: 5 July 2011