MyCampus Fundamentals Training
MyCampus Fundamentals
Access to MyCampus for staff is dependant on a 100% pass in the MyCampus Fundamentals Moodle quiz.
To access the MyCampus Fundamentals lesson and quiz, you will need to enrol in the MyCampus – Student Records Moodle site: available here:
MyCampus Student Records Moodle
1. Follow the link above and sign in to Moodle with your usual GU ID and password combination.
2. You will then be prompted for an enrolment key – the key is staff.
3. This should enrol you in the MyCampus Student Records site.
Your access will be updated within 2 working days.
Student Financials Training
Financial Aid Awarding and Waiver Functionality training are carried out in person, in the library. Dates are detailed below. Please contact Chen Meng if you'd like to schedule training. Please be aware that space on training sessions is limited and will be operated on a first come, first serve basis.
Financial Aid AwardingFinancial Aid Awarding training will provide a full understanding of the Financial Aid functionality on MyCampus, ensuring staff members are confident in applying awards to student accounts. This course will cover all aspects of financial aid processes and include learner exercises for staff to practice applying financial aid and amending financial aid student records if necessary. On completion of this training session, you will be sent an access request form that must be signed by the budget holder and returned to MSDI.
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Waiver FunctionalityWaiver Funtionality training will provide a full understanding of the new Waiver Functionality on MyCampus, ensuring staff members are confident in applying tuition fee discounts to student accounts. This course will cover all aspects of the reasoning behind the new Waiver functionality, process involved in applying waivers, and include learner exercises for staff to practice applying waivers.
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Miscellaneous ChargesIf you require access to post Miscellaneous Charges on MyCampus, as either an ‘Inputter’ or an ‘Approver’ of charges, please contact Chen Meng to arrange access to the Moodle training course. All Inputters must have 2 Approvers in place on the system to approve any charges raised, therefore if you are requesting access as an Inputter please provide a note of the Approver names in your access request (Approvers normally hold the role of Budget Holders within Schools/Colleges/Services). |
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Student Expenses TrainingTo claim for the reimbursement of student expenses to UK bank accounts, students will use an online form in MyCampus to submit claims. These claims are then routed to designated staff members for review, approval or otherwise with routing based on the lead school for the plan that the student submits a claim against. This online claim functionality is open to Undergraduate, Postgraduate Taught and Postgraduate Research students regardless of programme status (students are able to make a claim via MyCampus up until the point they no longer have access to University IT systems. Please contact Chen Meng to arrange access to the Moodle training course. |
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Student Records Training
On-course ManagementThis course covers creating Enrolment Requirement Groups, and maintaining course details/information, including: Enrolment Requirement Groups (ERGs); Student Groups; and Maintain Course Details. Staff wishing to attend MyCampus On-course Management training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality. |
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Grade RosterThis course covers all aspects of Grade Roster Staff requiring Grade Roster functionality in MyCampus to process course grades should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu. Select course ERGRADE: MyCampus Grade Roster This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality. |
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Final AwardsThis course covers all aspects Final Awards (Degree Upload). Staff requiring Final Award functionality in MyCampus to process final degree outcomes should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the Category drop down menu. Select course ERAWARD: MyCampus Final Awards This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality. |
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Managing Research StudentsThis course covers the most common tasks associated with managing research students, including: Managing Research Students; Research Summary; Student Milestones; and Student Superviser. Staff wishing to attend MyCampus Managing Research Students training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. |
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EnrolmentThis course covers all aspects of the administrative enrolment process, including: Block Enrolment; Quick Enrolment; and Enrolment Controls. Staff wishing to attend MyCampus Enrolment training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality. |
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Classes & AttendanceThis course covers recording student class attendance and absence, including: Class Roster; Attendance Roster; and Managing Absence. Staff wishing to attend MyCampus Enrolment training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. |
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AdvisementThis course covers the key concepts required to understand academic advisement (plan and program) rules, including Advisement Rules (Plan/Program) Building/Maintenance. Staff wishing to attend MyCampus Advisement training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. This course is currently available to take anytime on our Moodle site: https://moodle.gla.ac.uk/course/view.php?id=6344. You must still sign up to the course in HR Core to enable Line Manager approval for the additional MyCampus functionality. |
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There are also a number of User Guides.
Please be advised that attendance is subject to Line Manager approval. Your course will appear as "Requested" in your Core profile until it has been approved by your Line Manager, at which point the status will change to "Scheduled". Only when the status is updated to "Scheduled" is your place confirmed.
Our courses require a minimum of 5 users to attend. In the event that the minimum number is not reached, the course will be cancelled—you will be notified by email and provided with alternative dates.
Academic Advising Training
Adviser & Chief Adviser - for Academic StaffThis course covers the most common tasks associated with managing research students, including: Managing Research Students; Research Summary; Student Milestones; and Student Superviser. Staff wishing to attend MyCampus Adviser & Chief Adviser training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. Please note that this course is run on an ad-hoc basis, dependent on demand. Alternatively, staff can request this access on the proviso that they receive local training from a colleague. Please complete the MyCampus Access Form and return it to SLSD. |
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Adviser & Chief Adviser - for Advising Support StaffThis course covers the most common tasks associated with advising responsibilities, including: Changing Academic Load; Changing Program/Plan; Updating Requirement Term; Add/Remove Service Indicators. For those with chief advising responsibilities, it also includes: Enrolment Request Search; and Setting up/Allocating an Adviser. Staff wishing to attend MyCampus Adviser & Chief Adviser training should proceed to HR Core, select Learning and Development, and select MyCampus Student Records from the drop down menu. Alternatively, staff can request this access on the proviso that they receive local training from a colleague. Please complete the MyCampus Access Form and return it to SLSD. |