Echo360 in learning spaces on campus

Teaching events categorised as lectures are scheduled for video and audio recording, if they are timetabled into rooms with lecture recording facilities, using Echo360.

Using Echo360 in learning spaces

These lecture recording spaces, have the capabilities to record audio and screen, using Echo360.

  • The rooms have instructions on how to use these features, please follow those recommendations

In addition, please follow the AV recommendations displayed in the room as this helps to ensure the correct sources are captured. This includes using the tie clip microphone, projecting to all available screens and using the classroom desktop rather than a personal device. 

Confirm lecture is being recording

Each room should have an indicator lamp and when a recording is in process, the indicator lamp is illuminated in red

  • If the indicator lamp is illuminated in green, this means it is idle and NOT recording

While recording is taking place:

  • You can only see what is being presented to the Echo360 device by choosing Live webcasting. Be aware that choosing this option will make the live view available to the class
  • Echo360 only records one projector screen (PC/laptop/visualiser)
    • Project the source you want to record to all screens, to ensure it is captured

Pause recording during a lecture

When recording is in place, the indicator lamp is illuminated in red.

If you need to pause the recording at any time, press firmly down on the top of the lamp to enable the pause mode

  • The lamp will change from red to flashing yellow which means the recording has been paused
  • To start recording again, press the lamp again until the light changes back to red 

Edit transcripts, captions and videos

All videos must have a transcript and/or closed captions so that they are fully accessible for all students and comply with the University's Digital Accessibility guidance for audio and video.

Echo360 will auto-transcribe a transcript for you. You can edit this to make it more accurate; aim for good, not perfect! You can also use this as the basis for your closed captions.

Transcripts will be available once the media is created or uploaded and will appear after processing.

Edit transcript

You can edit a transcript directly in Echo360:

  1. Log in to Echo360 to access your content library.
  2. Access the transcript through the Media tile menu (in your Echo 360 content library) or through the Media Details page.
  3. Choose Edit transcript. This will open the transcript editor.
  4. The transcript editor will display a playback window of your video on the left and the current transcript on the right. Choose Edit transcript (above the current transcript window) to make changes.
  5. Select any text or speaker to edit. You can undo, redo and cancel changes as needed.
  6. To save your changes, choose Save as new version. The version of the transcript you have just created will be the one that is shown when people watch your video.

You can also download the transcript and edit it using word processing or text editor software:

  1. Select a media tile in your Content library to open the Media Details page.
  2. On the bottom right of the Media Details page, find Transcript and choose Update. Select Download original from the drop-down menu.
  3. Edit the transcript in your word processing or text editor software, making sure to save your file as a .vtt file for upload to Echo360.
  4. To add your edited transcript to the video on Echo360, go to the Media Details page for your video file. Choose Update next to Transcript.
  5. Choose Upload and select your saved .vtt file.

The Echo360 website provides further detailed guidance on editing transcripts outside Echo360.

Edit and add captions

Echo360 provides guidance on how you can use the auto-generated transcript as a closed captions file:

To view closed captions on a video, select the CC button in the playback panel.

Guidelines on transcription for recorded lectures

  • Transcription guidance for on-campus recorded lectures follows the University’s .
More information on transcripts

Edit videos

You can edit videos in Echo360. This includes recordings you have made in Zoom that are saved in your Echo360 library. Watch the video guide for how to do this directly from Moodle.

To edit a video in Echo360:

  1. Log in to Echo360 to access your content library.
  2. Select a tile to open the Media Details page.
  3. Choose Edit media. This opens the editing interface.
  4. You can trim the ends and cut segments from your video. Use the playback controls to preview your changes.
  5. Remove all the changes you’ve made when editing by selecting Restore.
  6. Save your changes by selecting Save.
  7. Save a copy of your file by choosing Save As.
More information

Publishing of scheduled recordings

There is a 24 hour delay before a scheduled recording is published. After 24 hours, the recording is automatically published to your course. 

Prevent a recording from being published

There is a 24 hour delay period before your recording will be published to the course in Moodle.

  • During this delay period, the recording state is displayed as unavailable and the icon will show as greyed out

To remove this recording from its publishing schedule, select the bin icon to the right of the recording. The recording will not publish and will remain in your Media Library.

Related:

Delete recording that has been published

To permanently delete a recording that has been published:

  • Open the class instance and select the green video icon beside it
  • Select the menu item called Details
  • From the edit menu displayed, select Delete to remove all occurrences
Find out more information about removing published recordings:

Add content to Moodle

Your course codes should have been pre-populated in Echo360 before the start of term. Your course must be in the system if recordings are scheduled for it, however, it is possible to add a course if for any reason it is missing.

To add your Echo360 course to your Moodle course:

  1. Go to a Moodle course and turn editing on.
  2. Select + Add an activity or resource then Echo360 Lecture Recordings from the list.
  3. Select Add.
  4. Add a name for the Activity (for example, Course videos or Lecture recordings) and select Save and return to course or Save and display.

Note: you may see one or more courses suggested. This is where a Echo360 course is already selected elsewhere in your Moodle course or has been added and subsequently removed. If this is your course then select it, otherwise, you can search for the correct one by choosing Link to a different course.

Add multiple Echo360 videos to a Moodle course:

This is the process to follow if you are adding multiple videos for a Moodle course, for example, multiple lectures you have recorded in Echo360.

  1. Turn on Editing in Moodle and go to the Echo360 activity you have created.
  2. Now you can create the specific class where the media will be found e.g. Week 1 Monday. In Echo360 you need to associate a video (or presentation) with a class. You can only associate one video with one class.
  3. Select New class, fill in the details (name of class, date, time) and choose OK. You can edit the class details at any time by selecting the pencil icon next to the class name.
  4. Next to the name of the class you have created, select the plus icon and choose Add video.
  5. You can either upload a video from your computer (Upload a file) or choose one from your personal Echo360 library. (Import from your library).
  6. If uploading a file, the video will take a few minutes to process. When it is ready to view a green play icon will appear next to the class. The video associated with this class will now be available to view in Moodle. You can only associate one video with a class.
  7. If you select the green play icon next to the class, you will be able to view the video. You can also edit the video details, the video, and the transcript from this menu. (See for more on this.)

To add more videos, create more classes by going to the course you have created in Echo360 and choose New class, then repeat the process above.

More information

Adding more videos to a Moodle course through +Add an activity or resource

Echo360 allows you to split courses into sections.

If you add Echo360 through +Add an activity or resource when Echo360 has already been added to a Moodle course (e.g. by yourself or another staff member), you will see three options under the heading 'Connect your Echo360 content:'.

Link to existing section content

  • This allows you to choose one of the individual Echo360 videos that have already been added to the Moodle course.

Link to existing section home page

  • This allows you to link to the videos that have already been added and add more videos to the course.

Embed Echo360 videos in Moodle content

This is useful if you want to add one-off videos to your Moodle content, from your Echo360 library. It doesn’t create a course or class in Echo360.

Related