Rules for use of software

Users must ensure that all the requirements of the agreements or contracts under which licensed software is made available by the University (including Public Domain or 'Shareware' conditions of use) are maintained and must comply with any published usage restrictions. They must also comply with the Code of Practice for the Use of Software, given below.

Code of practice for the use of software

  • Software will be used for educational purposes only, unless explicit arrangements have been made for other purposes. A definition of 'Educational Use' is provided below.
  • The University will maintain a record of software available centrally for use in the Institution together with details of licensing arrangements. (Records of centrally licensed software are maintained by IT Services, whilst Colleges and Schools are responsible for maintaining lists of software currently held and for establishing the legality of all their holdings.)
  • All users of software are expected to make themselves aware of the conditions under which it may be used before starting to use a particular product.
  • The University will organise arrangements for back-up, copying and distribution of software and documentation subject to the conditions of the licence. (This activity is supported by IT Services.)
  • Software may not be copied for use on machines or by people, within or outwith the University, that are not covered by an appropriate licence.
  • In the event of termination of the licence, users will be notified and must endeavour to remove all active copies of the software and take steps to ensure that archive copies are not used.

Definition of 'Educational use'

The Educational Use of a Software Product is the use by any person authorised under the terms of the Licensee for the purposes of the normal business of an Educational Establishment. Such use of the Software Product includes the following:

  • Teaching
  • Research
  • Personal educational development
  • Administration and management of courses and the educational policy of the Educational Institution.
  • Development and/or support activities associated with any of the above.

The following are excluded

  • Consultancy or services where the Software Product is commercially exploited.
  • Work of significant benefit to the employer of students on industrial placement or part-time courses.