Corporate Governance at the University

The mandate for the E&SC is as follows:

• Review and approve the University’s Estates Strategy and Campus Development Plan, prior to consideration by Court
• Review and approve the University’s Sustainability Strategy, prior to consideration by Court
• Approve the University's Maintenance plan
• Oversee progress in implementing these strategies through twice-yearly reports from the Executive (in particular the Sustainability Working Group)
• Review and recommend relevant major capital projects, prior to consideration by Finance Committee and Court
• Receive and review an annual update on the Estates Directorate and Sustainability Risk Registers
• Receive twice-yearly reports from the Campus Development and Maintenance Group and the Sustainability Working Group

The following details the delegated authority for the E&SC and shows how it is placed in the overall University Scheme of Delegation with escalation to Finance Committee, or Court:

The Estates and Sustainability Committee shall include several independent professionals from different backgrounds in property development, property management, facilities management, construction, energy management and/or property procurement.

This is a non-executive chaired committee with the following membership:

• Four Lay Members (one will be appointed as Chair)

▪      Three staff representatives from Court

▪      Principal

▪      Senior Vice-Principal and Deputy Vice-Chancellor

▪      Chief Operating Officer and University Secretary

▪      Executive Director of Finance

▪      Executive Director of Estates

• Students’ Representative Council President

In attendance:

• Assistant Vice-Principal (Strategy and Resources)

• Estates staff as required

Each Committee member has a responsibility to:

• Ensure all strategies, policies and investments are in line with legislation and University Strategies & Policies, ncluding alignment with the University’s sustainability goals
• Actively contribute to mitigation of Estates and Health Safety and Wellbeing (HSW) risks taken from the SMG Strategic Risk Register
• Take ownership for specific actions and risks in the Estates Committee Action and Risk Logs. All actions and risks must have a Committee member as overall owner
• Identify, assess and mitigate risk at an Estates portfolio investment level
• Review and approve the University Estate Strategy on an annual basis.
• Review and approve the Estates Business Plan every 5 years; review the Annual Operating Plan, rolling 3-year budget and 10-year outlook.
• Openly and constructively challenge where strategies or investments do not meet key criteria for regulatory, business continuity and strategic investments
• Agree that all business cases, plans and strategies are achievable
• Ensure activity and behaviours embody the University’s values (click here for details)

The Committee will meet four times a year.

INPUTS

• UofG strategy and plan
• Estates Strategy and Campus Development Plan
• Maintenance Plan
• Sustainability Strategy
• Energy Management Plan
• Minutes of the Sustainability Working Group
• Current FY and 3-year Estates Investment Budgets and 10-year Outlook
• Investment Business Cases/Proposals/Change Requests to be presented
• Summary of changes made to action log

OUTPUTS

• Forward Plan
• Decision Log
• Action Log
• Minutes

Substitutions may be made with prior notice given to the clerk and with approval of the Chair. There must be a minimum of 6 from the core group (excluding clerk) in attendance for decisions or approvals. In the event of a consensus not being reached, the Chair will have the casting decision.

The E&SC will follow the UofG procedure for the management of any conflicts. The procedure defines declaration of conflicts as a standard agenda item at the start of the meeting, the maintenance of a register of conflicts, and a process for managing all conflicts which are declared.