Programme and Course Approval Process

Summary of Documentation to be Submitted

Please refer to the documentation grid for a quick view of which documentation is required for which proposal.

For approval by the School - new course and substantive course change proposals:

See guidance on consultation requirements for course amendments

  • Course Specification(s).
  • Proposal Support Document for the course(s), recording progress of preparation of proposal.
  • Consultation forms relating to students, external consultants, employers and relevant University Services as appropriate. (ASC has highlighted the need for these consultation forms to be available in good time, in preference to approval being given subject to satisfactory consultation outcomes. Where consultations have not been completed, the proposal should not be submitted).

For approval by the School - non-substantive course change proposals:

See guidance on consultation requirements for course amendments

  • Copy of proposed Course Specification(s).
  • Proposal Support Document for the course(s).
  • [No consultations are required].

For approval by the School - course corrections:

  • Copy of proposed Course Specification(s).

For approval by the School - course withdrawal proposals:

  • Proposal Support Document.
  • Consultation forms as appropriate. (ASC has highlighted the need for these consultation forms to be available in good time, in preference to approval being given subject to satisfactory consultation outcomes. Where consultations have not been completed, the proposal should not be submitted.)

For approval initially by the School and then by College Board of Studies - new programme and programme change proposals:

  • Programme Specification together with any Course Specifications not being considered under their own proposal.
  • Proposal Support Document.
  • New Regulations Data Input Form: only where new supplementary undergraduate degree regulations are required, or where existing taught postgraduate regulations will not cover the proposed programme.
  • Consultation forms relating to students, external consultants, employers and relevant University services (e.g. External Relations), as appropriate. (ASC has highlighted the need for these consultation forms to be available in good time, in preference to approval being given subject to satisfactory consultation outcomes. Where consultations have not been completed, the proposal should not be submitted.)
  • Copy of Budget Plan for all new PGT programmes.
  • Following School approval: the appropriate School Committee minute. This should reflect the full discussion surrounding consideration of the proposal to inform College in its scrutiny of the proposal.
  • Following approval by College, a Board of Studies minute should be uploaded to PIP.

For approval initially by the School and then by the College Board of Studies - programme withdrawal proposals:

  • Proposal Support Document.
  • Consultation forms relating to students, external consultants, employers and relevant University Services (e.g. External Relations) as appropriate. (ASC has highlighted the need for these consultation forms to be available in good time, in preference to approval being given subject to satisfactory consultation outcomes. Where consultations have not been completed, the proposal should not be submitted.)
  • Following School approval: the appropriate Committee minute. This should reflect the full discussion surrounding consideration of the proposal to inform College in its scrutiny of the proposal.