Category Manager - ERP Project
WORLD CHANGERS TOGETHER
Job purpose
At the University of Glasgow, we are delivering transformation and investment on a huge scale. The Central Procurement team have an exciting opportunity for a forward looking, commercially driven Category Manager with experience of best-in-class procurement processes and procedures driven via an ERP solution.
This role will be firmly embedded in our ERP replacement project and will help shape the future of our procurement processes and how these are embedded in the ERP, with the expectation that the role will then convert to a BAU category manager role upon project completion.
The University procures circa £400m worth of goods and services from external providers each year. Procurement's role is to provide professional, qualified procurement expertise and service for all spend with external suppliers in compliance with legislation, EU regulations, Public Contracts [Scotland] Regulations 2015, Procurement Reform Act 2014 and Procurement [Scotland] Regulations 2016.
Main duties & responsibilities
- Manage the design and development of the Institutional Procurement requirements for delivery via our Enterprise Resource Planning (ERP) project.
- Responsible for the strategic and long-term value proposition development of Procurement modules and toolkits within the university’s ERP system in consultation and collaboration with the Director and Deputy Director of Procurement. Having a breadth and depth of IT Category Management knowledge.
- Positive engagement and collaborative working within the EPR Project team and wider institutional stakeholders.
- Undertake a review of the offline Procurement reporting requirements and provide recommendations for integration within the new ERP solution.
- Supporting the creation of key performance measurement targets for successful implementation and ongoing measurement and management of the new ERP solution.
- Effective collaboration with Procurement Centre's of Expertise for Higher Education [APUC Advanced Procurement for Universities and Colleges] and Central Government [Scottish Procurement] as required. Participate in the User Intelligence Group to set strategy and parameters for the HE and FE sector. Provide data through APUC for central government on Best Practice Indicators, Value Measurement and Procurement and Commercial Improvement Programme (PCIP). Integrate HE national and regional agreements for use by university buyers. Support key budget holders in area of responsibility, to ensure contractual agreements are in place to support all spend.
- To pro-actively take responsibility for identifying new procurement opportunities within the University through financial analysis and interpreting and assessing client’s needs, and to progress those opportunities by applying professional procurement techniques. Create category strategy reports for area of responsibility. Effective engagement with all University key stakeholders, co-ordinate and manage all Tenders, aligned with the Procurement Policy.
- To provide professional, qualified procurement expertise, advice and services for all spend with external suppliers within area of responsibility, in compliance the Public Contract [Scotland] 2015 Regulations, the Procurement Reform Act 2014, the Procurement [Scotland] Regulation 2016 and any other EU Directives. Issue all Tenders through the Scottish Government Public Contracts Scotland or Public Contracts Scotland - Tender, wherever is appropriate. Provide professional Procurement guidance and advice throughout the tendering activity and drive the Tendering process to completion in a timely manner.
- Embed sustainable practices and procedures to identify high sustainable risk categories, utilising the sustainability risk prioritisation tool [Marrakech]. The high-risk categories are then investigated using the DEFRA analysis tool. Thereafter Suppliers identified within these categories are measured and monitored through the Chartered Institute of Procurement and Supply [CIPS] Sustainability Index. Sustainability is a part of University's Procurement Policy and incorporated into all procurement and supply chain activities including tendering and contract procedures.
- Research buyer requirements across campus so that central contracts can be placed to meet general requirements. Analyse spend on Agresso finance system to ensure compliance to Procurement policy. Develop, create and communicate to key stakeholders spend reports for area of responsibility. Identify corrective action plans as required.
- Monitor guidance on tender and contract terms and conditions and integrate legal changes into all tendering documentation, so that the University complies with legal obligations. Provide reports as required, such as FOI, Audit or ad hoc reports on policies as required. Positive contribution to the creation, development and monitoring of the Procurement key performance indicators [KPIs].
- Research the use of electronic tendering and trading and effective support for on-line training for university buyers as required. Effective utilisation of Quick Quote through Public Contract Scotland and Public Contract Scotland-Tender [PCST] where appropriate. To take responsibility where required for preparing benchmarking data and preparing other statistical returns as appropriate.
- To cover for and or support other members of the Procurement team and deputise for the Director of Deputy of Procurement, as required.
- To contribute to the enhancement of the University's international profile in line with the University's Strategy 2020-2025: World Changers Together.
- Positively contribute to support the University maintaining or enhancing the CIPS Procurement Excellence Award.
Knowledge and qualifications
Essential
- Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles. Or Scottish Credit and Qualification Framework level 9,10 or 11 \[Ordinary Honours Degree, Post Graduate Qualification\], or equivalent, including being professionally qualified in relevant discipline, with a broad range of professional experience in a management roles.
- High degree of knowledge of procurement rules within Higher Education or a comparable complex sector.
- Detailed knowledge of EC Directives together with other statutory requirements placed on public sector bodies.
Desirable
- Member of Chartered Institute of Purchasing and Supply, \[MCIPS\] qualified or working towards it.
- High degree of knowledge of public sector procurement rules.
- Knowledge of the Freedom of Information \[Scotland\] Act.
Skills
Essential
- Must have a breadth and depth of implementing procurement in an ERP project.
- Skills in the use of Microsoft packages such as Excel, Word, PowerPoint and accounting software packages.
- Good communication and well-developed influencing skills.
- Ability to prioritise and manage workload to meet tight deadlines.
- Good analytical and problem-solving skills.
- Ability to work to tight deadlines with effective project management.
- Leadership and motivational skills in formal and informal situations.
- Ability to evaluate complex tender responses and present and contribute towards the award recommendation.
- Well developed interpersonal and relationship building skills.
Experience
Essential
- Extensive broad professional management experience in a similar or related role working in a public sector \[or equivalent\] in a buying capacity at a senior procurement specialist level with qualifications above, or substantial vocational and relevant management experience demonstrating management ability and knowledge working in a public sector \[or equivalent\] in a buying capacity at a senior procurement specialist.
- Significant practical experience of using computerised finance and other business systems.
Campus development plan
Our Vision
Over the next 10 years, the major investment will expand our campus footprint by 25%, creating a new urban quarter with the University at the heart of a revitalised west end. This is the largest development since the creation of the original campus in 1870.
This is a unique opportunity for a University to extend the boundaries of its historic core in a central city location. It will create:
- New learning and teaching facilities
- Refurbishment and repurposing of existing iconic buildings for specialist uses
- Identification and design of social spaces that support the student and community experience.
The expansion of our Gilmorehill campus into the 14 acre, former Western Infirmary site will transform the West End of Glasgow. The Masterplan for the site will incorporate:
- New learning and teaching facilities supporting our students and making sure they get the best in modern teaching and learning styles and approaches
- Creation of a Research Hub, housing large-scale multidisciplinary projects and incubator space for spin out collaborations with industry. This will encourage further innovation development
- New public cycle and pedestrian routes and a new central square which will link Byres Road to the up-and-coming cultural quarter for the West End, with new links to Kelvingrove and the newly-refurbished Kelvin Hall
- Refurbishment of five listed buildings: The Chapel, the Outpatients building, the Macgregor building, the Tennent Institute and Anderson College
- Commercial opportunities, including a hotel, restaurant, bars and cafes
- The state of the art Learning and Teaching Hub adjacent to the Boyd Orr building on University Avenue will be completed next year.
Find out more
Living in Glasgow
A UNESCO City of Music, a vibrant arts and culture scene, a food-lover’s delight, and a shopper’s paradise. Just some of the highlights of the ‘friendliest city in the world’. As well as that accolade by the Rough Guides poll, Glasgow has also been named a must visit destination by publications including the New York Times, The Guardian, and Wanderlust.
Music
The city hosts an average of 130 music events a week catering for every taste; from rock to rap, and classical to country. Glasgow also has a world class club scene playing host to some of the world’s top DJs.
Shopping
Outside of London’s West End, Glasgow is frequently voted the best place for shopping in the UK. A must-visit destination for any shop-a-holic, it houses high street chains, international designers, and independent retailers. The West End, home to the University of Glasgow, is bustling with vintage fashion, vinyl stores, and second-hand bookshops.
Arts and Culture
Glasgow’s arts scene has gone from strength to strength, and is the base for five internationally renowned performing arts companies including the National Theatre of Scotland and Scottish Ballet. The city has several world-class museums, which are free to the public, and the city’s architecture is a work of art in itself.
Food and drink
You can be in Glasgow and taste the world with its many diverse restaurants, cafes, and bars. And if you’ve yet to sample the delights of haggis and whisky, Glasgow is the place to be.
The City and Beyond
Glasgow has all the opportunities and excitement of a big city but its compact size means you can quickly travel from one vibrant district to the next. You could be relaxing in one of its many parks, before shopping in the quirky West End, and then dancing until the wee small hours in the Merchant City.
And when you fancy getting out of the city you can reach the stunning Loch Lomond in just 30 minutes, climb one of our many breath-taking Munros, play golf at one of Scotland’s many world-class courses, visit one of our ancient castles, or go further North and search for Nessie! Scotland has also just been named the world’s most beautiful country by Rough Guides.
Relocating to Glasgow
Choosing to relocate to Glasgow is a big decision. There are numerous things to be considered, such as the costs of moving, the cost of living, and where exactly to relocate to. We have created two guides to aide you in the decision making process.
Find out more on relocating to Glasgow at the below link:
WORLD CHANGERS TOGETHER
WORLD CHANGING GLASGOW 2025
Our outstanding disciplinary breadth and expertise has enabled us to make world-changing advances in fields as diverse as medicine, physics, linguistics, public policy and global development.
The key to our success is our talented staff and students pushing back at the boundaries of knowledge and understanding together.
Our World Changers Together strategy recognises the fundamental importance of a culture of open cooperation: not just as colleagues and mentors or students and teachers, but as a community of discovery that reaches beyond its walls and draws inspiration and strength from its connections and partnerships worldwide: excellence that's part of something bigger. The strategy is articulated across three themes:
COMMUNITY
- People centred, globally engaged
CONNECTIVITY
- Collaboratively minded, digitally enhanced
CHALLENGES
- Solution focused, impact oriented
Find out more
How to apply
Full details of the role and how to apply can be found by visiting our website:
The closing date for applications is 7 July 2024.
Terms & Conditions
Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.
It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment. We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity.
Our values
The future holds innumerable challenges for our sector, our society, and our world. We will have to adapt and change what we do and what we offer if we are to navigate these successfully. Our strategy and approach may evolve as the landscape changes, but our values will remain constant: a fixed point of certainty in uncertain times.
We have identified our values in consultation and partnership with our staff and student community. Living and upholding these values will ensure that we remain true to the spirit of our community and ourselves:
Ambition and Excellence
- We strive for excellence through our work
- We defend academic freedom globally
- We recognise and celebrate shared success
- We have an unrelenting focus on development
Curiosity and Discovery
- We innovate and solve problems together
- We lead by influence and example
- We engage with lifelong learning and personal development
- We learn from our mistakes
Integrity and Truth
- We uphold honesty, integrity and fairness
- We share our work widely and generously
- We do the right thing, not the easy thing - or we don’t do it
- We take responsibility
An Inclusive Community
- We are one Glasgow team, and we care for and respect one another
- We advocate for diversity and believe in variety as a vital part of a healthy university
- We champion education as an engine for social progress
- We practise and advance sustainability