Public Engagement

MVLS IEE Public Engagement Delivery Fund 24/25

Fund Details

Open call fund for all MVLS staff and PhD students to support the development and delivery of public engagement with research activities. The fund is intended to provide resource where the applicant cannot source budget from other avenues e.g. research grants or your School Engagement budget.

Before submission, you are welcome to discuss your idea / proposal with the MVLS Engagement Team mvls-engage@glasgow.ac.uk. They can talk you through your ideas, funding criteria etc.

Application Process

Rolling call via an online application form. Applications will be informed of the decision within 15 working days.

Applicant Eligibility

• All MVLS staff and PhD students.
• Students will require a letter of support from their supervisor/s. This will be uploaded as part of the online application. 
• Applications accepted from individuals and research groups.
• Collaborative applications involving other University of Glasgow staff/students or external partners are welcomed but the lead applicant must be part of MVLS College.

Fund Assessment Criteria

Listed below are some criteria that would be indicative of a strong application. It is not expected that each application would achieve all these criteria.

Applicants should show that their project:

• Will deliver high-quality public engagement with MVLS research.
• Can demonstrate a need for this funding to allow the activity to be delivered and does not have other sources of income for the activity.
• Can realistically be delivered within the proposed costs and time constraints to a high quality.
• Has access to or has in place mechanisms to reach an appropriate target audience, i.e., is working with an existing festival or science centre or community group or has its own audience development plan
• Content can be in-person or digital.

Eligible Costs

This funding is specifically for delivery costs such as:

• Materials and consumables
• Small equipment items
• Modest travel and accomodation costs (as proportion of funding requested) 
• Modest catering budget if needed for e.g. community audience
• Communications and marketing (as proportion of funding requested)

All spend must be in line with the University of Glasgow procurement guidance. University approved suppliers must be used wherever possible.

Non-eligible Costs

The grant cannot be used for the following:

• Staff costs
• Staff subsistence
• Room-hire 
• Training courses
• Academic research activities
• Conference attendance
• Organise an academic conference or seminar series
• Expenses to deliver a lecture 
• Overheads

Additional Info on Budget

All attempts should be made to accurately budget at the application stage.  Please provide itemised spend against the relevant 'eligible cost' categories. After a grant has been agreed, any significant changes must be discussed and agreed with the fund manager.

We want to support as many colleagues as possible with the fund, so please only apply for the known amount required.

Repeat Applications

Multiple applications are permissible but only after the existing grant has been delivered and reported upon.

Terms and Conditions

It is the responsibility of the applicant(s) to ensure that all proposed activities are in accordance with all relevant University standards, guidelines and codes of ethics including adopting guidance principles from the Concordat for Engaging the Public with Research. Applications should ideally be of benefit to groups, rather than to one individual.

Application Review Panel

The review panel will be the MVLS Engagement team.

A response will be provided within 15 working days of acknowledged receipt of a completed application.

Payments

The award will be paid into a general funds account of your choosing. Applicants will be required to submit a general fund budget code that they can access as part of the application. If you are a PhD student, please liaise with your supervisor to arrange permission and access to an account. 

Grant Requirements

On completion of the PE activity support applicants will be required to:

• Provide a short report (1 page A4) summarising what was achieved with support of the funding.
• Complete the MVLS IEE PE Metrics Table (we will provide a link)
• Share a few images of the event or activity if appropriate, ensuring GDPR compliance. 

Apply and Learn More

• MVLS IEE Public Engagement Delivery Fund Online Application
• MVLS IEE PE Delivery Fund 24 25 Application Info (word)
• Contact Email: mvls-engage@glasgow.ac.uk 
• Learn more about MVLS Public Engagement